Privacy Notice for Consultations

The personal data we hold

We are consulting with a range of parties as set out in the relevant DfE guidance and you can contribute your views. Personal data that we may collect, use, store and share (when appropriate) includes but is not restricted to:

• Name
• Address
• Email 
• Relationship to Academy
• Organisation you are representing, if any 
• Opinion

Why we use this data

We use this data so you can contribute your views for engagement and consultation activity. 

Our legal basis for using this data

We will only collect and use your information when the law allows us to. usually, we will use your information where:

• We need to comply with the law;
• We need it to perform an official task in the public interest.

Sometimes, we may also use your personal information where you have given us permission to use it in a certain way

Where we have got your permission to use your data, you may withdraw this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing permission.

Collecting this information

While in most cases you must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data.

We will always tell you if you have a choice. If you must provide the data, we will explain what might happen if you don’t.

How we store this data

We will keep personal information about you for the duration of the consultation process. 

Data sharing

We do not share personal information about you with anyone outside the academy without permission from you, unless the law and our policies allow us to do so.

Where it is legally required, or necessary for another reason allowed under data protection law, we may share personal information about you with:

• The local council – to meet our legal obligations to share certain information with it, such as welfare concerns and exclusions;
• The Department for Education – to meet our legal obligations and acting in the public interest regarding the education of young people;
• Professional advisers and consultants – acting under the public interest in providing educational support and consultancy;

The Department for Education may share information from the database with other organisations which promote children’s education or wellbeing in England. These organisations must agree to strict terms and conditions about how they will use your data.

You can find more information about this on the Department for Education’s webpage on how it collects and shares research data.

Transferring data internationally

Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Your rights

How to access personal information we hold about you

Individuals have a right to make a ‘subject access request’ to gain access to personal information that LAT holds about them.

If you make a subject access request, and if we do hold information about you, we will:

• Give you a description of it;
• Tell you why we are holding and processing it, and how long we will keep it for;
• Explain where we got it from, if not from you;
• Tell you who it has been, or will be, shared with;
• Let you know whether any automated decision-making is being applied to the data, and any consequences of this;
• Give you a copy of the information in an intelligible form.

You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances. If you would like to make a request, please contact datacontroller@latrust.org.uk

Your other rights regarding your data

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe.

You have the right to:

• Object to the use of your personal data if it would cause, or is causing, damage or distress;
• Prevent your data being used to send direct marketing;
• Object to the use of your personal data for decisions being taken by automated means (by a computer or machine, rather than by a person);
• In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing;
• Claim compensation for damages caused by a breach of the data protection regulations.
• To exercise any of these rights, please contact datacontroller@latrust.org.uk

Complaints

We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our Data Protection Officer at datacontroller@latrust.org.uk. Alternatively, you can make a complaint to the Information Commissioner’s Office:

• Report a concern online at https://ico.org.uk/concerns/;
• Call 0303 123 1113;
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

• Stephane Vernoux, Group Data Protection Officer, datacontroller@latrust.org.uk.